Admissions Policy

Attendance

  • Only pre-registered visitors who are badge holders, visitors who register onsite and exhibitors who are badge holders will be able to attend World Travel Catering & Onboard Services Expo (WTCE), Aircraft Interiors Expo (AIX) & Passenger Technology Solutions (PTS).

Onsite Registration

  • Visitors who register onsite at WTCE, AIX & PTS will be charged a supplemental onsite registration fee.

Admission

  • Admission is open to professional and business visitors and exhibitors who are involved in or have a direct connection or interest in the subject area of WTCE, AIX & PTS or associated industries or organisations. Visitors and exhibitors should be dressed in suitable business wear.

"My Event" Account

  • Visitors will automatically have a “My Event” account created for them on the Event website allowing them to use the Organisers’ planning and networking tools and to message exhibitors and other visitors before WTCE, AIX & PTS.

Data Sharing

  • By choosing to allow their badge to be scanned by an exhibitor or sponsor during WTCE or at the entrance to a co-located event namely AIX or PTS, visitors will be allowing the Organisers to provide their name and contact details to the exhibitor or sponsor who may be outside of the European Economic Area and who may contact them about their products or services in accordance with their privacy policies.

  • By choosing to attend any session in our seminar theatres, visitors will have their badge scanned at entry and their name and contact details will be shared by the Organisers with the seminar host/exhibitor, sponsor and/or speaker who may be outside of the European Economic Area, who may contact them about their products or services in relation to such session in accordance with their privacy policies.

Badge Security

  • Badge holders must not allow their badges to be worn by anyone else.  Any failure is likely to lead to the badge holder and the person wearing the badge being removed from WTCE, AIX & PTS.
  • Anyone obtaining a badge by theft, deception or other illegal means will likely be asked to leave WTCE, AIX & PTS.

Identity Check

  • Anyone attending WTCE, AIX & PTS should carry and produce on request of the Organisers a personal photo-ID (e.g., passport, photo-ID driving licence, national identity card) or other identification acceptable to the Organisers.

Age Limits

  • No one under the age of 16 will be able to attend WTCE, AIX & PTS without the prior written approval of the Organisers. Visitors attending with children under the age of 16 will be responsible for their children and will be asked to put their mobile number on a wristband to be worn by the child.

Service Animals

  • With the exception of guide dogs or other service animals, no pets or animals of any description will be allowed into WTCE, AIX & PTS.

Activity

  • Anyone attending WTCE, AIX & PTS must not take part in any canvassing, leafleting, demonstrations, objectionable behaviour or wear offensive apparel or be involved in any activity which may disrupt WTCE, AIX & PTS.

Press

  • Press badges at WTCE, AIX & PTS are restricted to publishers, editors, journalists, photographers, broadcasters and web bloggers associated with the  industry. Members of the press may be required to complete an application form and produce accreditation in the form of a photocopy of a recognised press or media card, business card, NUJ card, a letter from the editor or an official web address linking to a press release in order to verify their position. Press applications from advertising personnel and media sales representatives will not be accepted.

Photography and Recording

  • Official photographers and film crew will be taking photographs and recording and/or streaming videos at WTCE, AIX & PTS. Each attendee authorises such photography and recording and permits  the Organisers to use the attendee’s image, likeness and voice for archival and promotional purposes in any and all media, without liability, compensation or credit to the attendee. 
  • No visitor to WTCE, AIX & PTS may take photographs or make any form of recording (including audio or video) on any media at WTCE, AIX & PTS under any circumstances without the prior written permission of the Organisers.

Reservation of Right

  • The Organisers reserve the right to exclude or remove anyone from WTCE, AIX & PTS and the venue who does not comply with this policy or who they reasonably consider is likely to break these rules or who is prohibited from attending under any applicable sanctions, laws or regulations, or otherwise at the Organisers’ discretion.

Service, Safety and Security at WTCE, AIX & PTS

The safety and security of our staff and attendees is our priority. We work closely with the venue, local and national authorities to identify risks, assess them and develop security plans for WTCE, AIX & PTS.

Everyone attending WTCE, AIX & PTS should be aware that the following are in place:

Customer Service staff may approach you to assist you outside, at entry or inside WTCE, AIX & PTS

• Staff and attendees are required to wear ID badges provided
• Bag checks are in operation at WTCE, AIX & PTS
• Walkthrough or hand held scanners may be in operation at WTCE, AIX & PTS
• CCTV in operation at WTCE, AIX & PTS is monitored and recorded
• Uniformed and covert Security Guards are in attendance at WTCE, AIX & PTS
• Uniformed and covert Police are in attendance at some of our events
• Canine Security and Detection is in operation at some of our events

Everyone attending our events is requested to:
• Keep personal property with you at all times and do not leave any items unattended
• Report anything that looks unusual, suspicious or just out of place to a member of event staff
• Remain patient and courteous with event staff undertaking security checks.
• Follow the instructions of event staff at all times
• On their final visit to WTCE, AIX & PTS, dispose of their badge inside the event or when they’ve returned home, not in bins immediately outside the event.

If you have any feedback or questions about WTCE, AIX & PTS security, please contact eventsecurity@reedexpo.co.uk

Organisers: Reed Exhibitions Limited/Reed Events Limited/Legend Exhibitions Limited/Imbibe Media Limited/MCM Expo Limited/Gamer Events Limited, Gateway House, 28 The Quadrant, Richmond, Surrey TW9 1DN, United Kingdom


We use cookies to operate this website and to improve its usability. Full details of what cookies are, why we use them and how you can manage them can be found by reading our Privacy & Cookies page. Please note that by using this site you are consenting to the use of cookies.